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How we’ve helped clients get their systems sorted.

Professional services firms, teams on location, manufacturers and charities doing more with systems that fit how they work, in their own words.

Professional services

Clients, projects and the admin that grows with every one of them.

  • The First Ascent Group team, photographed from above, looking up at the camera in their office.

    First Ascent Group · Leadership consultancy

    All five departments now run on one system, with automations taking over the planning work.

    Programme delivery, tasks, marketing, invoicing and KPIs in one place, building on the CRM we first built for them in 2017.

    departments working from one system
    5
    centralised visibility of programmes and KPIs
    100%
    working together, from a bespoke CRM to Kinabase
    Since 2017

    Using Kinabase ensures we’re not dropping the multiple balls we’re juggling.

    Kylie SeamanBusiness Development Manager, First Ascent Group
  • The Cambridge Support team, around twenty people in navy, standing in a row in front of a roller door.

    Cambridge Support · IT services

    A costly bespoke system and separate tools replaced by one platform across every department.

    Support, maintenance requests, tasks and CRM in one place, with less spent on separate subscriptions.

  • St John’s Innovation Centre seen across a pond and reeds on a sunny day.

    St John’s Innovation Centre · Business support

    Expense claims moved out of spreadsheets, freeing the Business Growth team for client work.

    A low-risk pilot the centre set up itself, which has opened the way to moving other processes across.

  • Albie.ai’s two founders standing side by side in an office corridor.

    Albie.ai · AI consultancy

    Restructured its CRM and pipeline during a business pivot, without changing systems.

    CRM, pipeline and activity in one place, giving clearer forecasts for investor conversations.

On location

Teams out on clients’ sites, and the paperwork that follows them.

  • A security officer in a dark suit standing between the stone columns of a city building.

    Dardan Security · Security services

    A full working day saved every month in the finance team, across more than 400 staff.

    One expenses workflow from claim to manager to finance, replacing a SharePoint tool that needed constant fixes.

    of finance admin saved every month
    1 day
    staff submitting expenses in one system
    400+
    of claims following one standard process
    100%

    It just works – and the support to set up the system was second to none.

    Financial DirectorDardan Security
  • The two founders of Offset Films, one holding a cinema camera on a shoulder rig and the other a clapperboard with the Offset Films logo.

    Offset Films · Video production

    Clearing kit through site security went from about 1.5 hours to around 25 minutes.

    Standard procedures, the CRM, the crew list and every live project in one shared system, set up by one of the founders.

Manufacturers

Stock, jobs and the hand-offs between engineering and the floor.

  • A LEGO figure in a white cleanroom suit soldering a green circuit board under a magnifying lamp.

    Cap Air Systems · Electronics manufacturing

    Two ageing systems set to be replaced by one platform, with a projected £14,400 saved in the first year.

    Stock, forms, HR and finance in one system for a contract electronics manufacturer, connected to the Xero it kept.

    projected savings in year one, on ageing software licences set to be replaced
    £14,400
    view of stock levels in the new system, instead of a half-hour planning run
    Instant
    for stock, operations and HR, with health and safety and quality to follow
    1 platform

    You’re the closest thing we’ve got to an extended part of the team.

    Katy DaviesManaging Director, Cap Air Systems
  • The MTRL team, seven people, standing together in their studio under paper pendant lamps.

    MTRL · Furniture design and manufacturing

    Around 10 hours saved every week, with cleaner hand-offs from engineering to production.

    Projects, vendors and budgets in one system, with production told automatically when a project leaves engineering.

Charities

Client records, volunteers and the reporting funders ask for.

  • The Petals team, around forty people, standing together on a lawn in front of their offices.

    Petals · Charity

    Met a 40% increase in demand while freeing around 25 staff hours a week.

    One system for clients, counsellors, referrals and partner reporting, with portals for clients, counsellors and health professionals.

    rise in demand met
    +40%
    of staff time freed every week
    ~25 hrs
    spreadsheets replaced by a single platform
    30+

    The impact on Petals has been truly transformative.

    Paula MothersoleHead of Partnerships and Operations, Petals
  • Six members of the Home-Start Cambridgeshire team smiling together beside a Christmas tree.

    Home-Start Cambridgeshire · Charity

    Moved from paper to one system after earlier CRM projects had failed, saving a full staff post.

    Paper forms and spreadsheets replaced by one system for families, volunteers, reporting and compliance.

Not on the list? We’re not limited by industry.

These are only some of the organisations we work with. Whatever you make or do, you have customers, suppliers, projects and jobs to keep track of, and we build the tools that let you move fast with them.

  • Agriculture
  • Boiler servicing and heating
  • Construction
  • Dance studios
  • Education and training
  • Electronics
  • Engineering
  • Environmental consultancies
  • Medical and healthcare
  • Membership organisations
  • Property and facilities
  • Recruitment
  • Technology
  • Universities and research
  • And many more

Whatever you do, let’s talk it through.